7. General (Annual and Special)
7.1.1 The Quorum at a general meeting for Laurel Community League shall be 10 full members of the registered Membership of Laurel Community League at the time of the general meeting.
7.1.2 Subject to clauses 7.1.2.1, 7.1.2.2, and 7.1.2.3 below, any matter at a General Meeting shall be decided by a two-thirds (2/3) majority of Members present at the general meeting.
7.1.2.1 Matters that result in organizational debt, as outlined in 8.4 and 8.5, shall be decided by a four-fifths (4/5) majority of Members present at the General Meeting.
7.1.2.2 The Dissolution of the organization shall be governed by the process outlined in Section 9.
7.1.2.3 Modifications to the Bylaws of the organization shall be decided upon at general meetings, and can only be changed by a Special Resolution at this meeting. A minimum of 21 days notice of this meeting must be given to the membership. Modifications to the Bylaws shall be decided by a minimum of 75% of members that are present at the general meeting voting in favour.
7.1.3 All registered members of Laurel Community League are entitled to vote on all matters at general meetings, provided they are present at the meeting whether in-person or virtually. Votes will be taken by a show of hands, and voting by proxy will not be permitted.
7.2. Annual General Meeting
7.2.1 The Annual General Meeting of Laurel Community League shall be held within six (6) months of the financial year end, on a date determined by the Board of Directors.
7.2.2 Notice of the Annual General Meeting shall be given twenty-one (21) clear days in advance, through a meeting notification email (sent to the registered Membership of the organization at the time that the email is sent), through a notice posted on the website of the organization and through any other means that reaches the general members of the Laurel community.
7.2.3 The Agenda for the Annual General Meeting shall be prepared by the Board of Directors and shall be distributed to the Membership with the meeting notification email. The agenda shall include, at a minimum, an annual summary report, a presentation of the financials of the organization (as detailed in clause 8.3), written reports from all committees formed over the previous year, a presentation of the planned Board activities for the upcoming year, the election of Board members to fill vacant Board positions (as detailed in clause 5.1.4), and decisions on all Special Resolutions brought forward by the Membership. To be included in the Agenda for the Annual General Meeting, Special Resolutions must be received by the Secretary fourteen (14) clear days before the Annual General Meeting.
7.3 Special General Meetings
7.3.1 A Special General Meeting may be called in one of the following 3 ways: At the discretion of the Board President, OR with a letter signed by a minimum of 3 Board members, OR with a letter signed by a minimum of 15 members of the Organization, whichever is greater.
7.3.2 Notice for a Special General Meeting must be given in the same manner as the notice for the Annual General Meeting. The Notice shall include a statement of the purpose of the Special General Meeting and an agenda.
